Organizations and NGO’s
HELP IS HERE!

Stay on top, and minimize administrative overhead with Heap360. Empower your volunteer organization without loosing control.

Why choose Heap360 for your organization?

Managing volunteers is difficult. We do our best to make it a little easier.

People in focus

People management is at the core of Heap360. You have total control of what data you want to collect from the different types of persons, and you can delegate responsibilities to the appropriate persons. Whether you have hundreds or thousands of persons, it makes no difference, it is just as simple, fast and easy.

Easy to use

We know volunteers, and we know they want to spend as little time possible on administrative tasks and get back to the real work! With Heap360, we try to make everything as simple as possible. The design is minimalistic, fast and very intuitive – you will be be productive from the get-go.

Customization at the core

No two organizations are alike and that is why Heap360 provides powerful tools for customization. Custom naming of entities, custom domain names, fully customizable design and wording, and custom user data fields just to name a few of the possibilities!

Fully responsive

We know that your volunteer browse the web from their phones. We also know that you probably won’t have a laptop handy when you have to check who’s coming in for the next shift. That’s why all volunteer and core features are optimized for mobile use.

Features that makes your life easier

Employee management

Messaging system

Time management

Business intelligence

Expense management

File storage

Constant improvements

Compliance

Full support

We take care of all the steps related to managing your people

Designed for any size of organization; people are easily managed and distributed across teams and groups with Heap360. Make sure you always have updated personal data, and use of the advanced searching and filtering to find and communicate to the right people.

Empower your employees and volunteers by giving them powerful management capabilities! Heap360 takes care of everything from volunteers signing up, to the action happening in the field.

Communication is key

Communication is crucial for every volunteer organization. That’s why Heap360 offers you features to communicate with your volunteers internally in the system, through e-mail and even by SMS. You can also make a post to the news feed, which everyone will see upon login. You can segment who you want to communicate to by either their type, team or even when they are scheduled to work – great for sending updates to everyone currently working.

Make sure that everyone show up on time

Scheduling people can be a pain, but it should not be! In fact, it should be as easy as dragging and dropping shifts and people, so that’s how we made it in Heap360. If you’re not interested in doing all the scheduling yourself, you can let volunteers wish for or select their own shifts. And of course, we made it possible to only let certain people pick their own shifts. We have a complex rule engine to make sure you can do your scheduling exactly like you want.

When you have everyone scheduled to their shifts, we will send them a SMS reminder in advance of their shift to make sure they remember it.

Get the right perspective

Use a default dashboard, or customize your own, to gain a good overview of the state of your organization – easy and effective! The data in Heap360 is crucial for your organization to learn and grow, so we have made it easy for you to get an overview and segment all the data your need. Business Intelligence is not only for Fortune 500 companies!

Make expense reporting easy!

Managing expenses within volunteer organizations can be a big challenge, and frankly sometimes a mess. Making sure volunteers keep receipts, report it correctly to a responsible person, confirming it’s a valid expense, registering it in bookkeeping and paying out the money. It’s a complex process. With Heap360, we make it easy.

Any person can report an expense (general or travel), and upload the receipt directly from the phone. Job done for the volunteer. The persons in charge can now approve or deny it (with a comment). When approved, it can be exported to your finance software.

Keep all information in one system, use Heap360 for storing extra files.

Whether you need to share a PDF-document, a photo or maybe even a video, you can use Heap360 to make sure that it’s only shared with the right people. We make sure that people always have rights to see files related to them, and if they’re moved from one team to another so are their permissions. You can share files with everyone or just selected groups of people.

Let us take care of the updates and new features

Heap360 is a SaaS (Software-as-a-service) product, which means that we take of all the hosting and updating – all the time. At the same time, we always listen to our customers requests and ideas for improvements. That means that Heap360 is constantly being updated with improvements and new great features, included in the price of course.

Compliance and data security

Legal requirements for organizations collecting personal data are constantly increasing. With the General Data Protection Regulation (GDPR) being enforced in Europe (and for companies with european personal data), all organizations will have to think twice about data management and processes.

In Heap360, we give you all the tools you need to stay compliant. All data is securely encrypted and stored. It’s easy to get an overview of all data on a specific person, let the person update his own data and delete it if requested – activity logs on all data changes are available. We even warn users about GDPR/data protection when exporting data out of the system.

We have Data Processing Agreements prepared, and we can even help you with your own privacy policy.

Learn more about Heap360 and GDPR compliance

Stuck? We’re here to help!

Even though we try to make everything as easy an intuitive as possible, sometimes some extra help might be required. That is why we have made guide videos and support articles to help you in almost every case. Should you need extra help, we’re always available on our email to help you.

Want to know how we can help you?

Read about our cases and see how we can help you

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Learn more

Tinderbox

Learn more

Organizations and NGO’s
HELP IS HERE!

Why choose Heap360 for your organization?

People in focus

Easy to use

Customization at the core

Fully responsive

Features that makes your life easier

We take care of all the steps related to managing your people

Communication is key

Make sure that everyone show up on time

Get the right perspective

Make expense reporting easy!

Keep all information in one system, use Heap360 for storing extra files.

Let us take care of the updates and new features

Compliance and data security

Stuck? We’re here to help!

Want to know how we can help you?

Northside

Tinderbox

Reach Us

Pages

Organizations and NGO’sHELP IS HERE!

Why choose Heap360 for your organization?

Features that makes your life easier

We take care of all the steps related to managing your people

Communication is key

Make sure that everyone show up on time

Get the right perspective

Make expense reporting easy!

Keep all information in one system, use Heap360 for storing extra files.

Let us take care of the updates and new features

Compliance and data security

Stuck? We’re here to help!

Want to know how we can help you?

Northside

Tinderbox

Reach Us

Pages

Organizations and NGO’s
HELP IS HERE!